Minutes from the July 18, 2000 meeting of the Jefferson Streetscape Task Force:
Held at the Jefferson Community Center, 7 p.m.
Jim Carpenter, Joe Dade, Connie House, Gene Keller, Mary McCormack, Tony Poffenberger, Rosemary Rosensteel, John Satterfield, Bobby Whipp
SHA: David Coyne, Mark Crampton, Bob Fisher, Manon Lavoie, Ken Wagester
Jim Carpenter called the meeting to order at 7:05pm.
Agenda was approved.
Minutes were read and approved.
Treasurer’s report: Mary McCormack Ruritan club to vote on $500 budget for task force at next meeting.
Web Committee report: Jim Carpenter Website is coming along.
Database Administrator report: John Satterfield New addresses of the owners along Lander road from Route 180 to the community center were added to the database. Bobby Fisher (SHA) will get a large assessment map and deliver to Jim Carpenter.
Publicity Committee report: Connie House Larry Cassell will be sending copies of the Streetscape letter with the carnival bulk mailing to all 21755 addresses. We need to contact Larry earlier if we want to get in on the next club bulk mailing. Mary and Tony to do the comment cards for the booth at the carnival. Tony to get copies of the letter in a handout form to Mary for the booth. SHA will supply materials for us to hand out at the carnival. Mary to send thank you card to Larry Cassell for all of him help with the mailing.
SHA Liaison report: Gene Keller Mark Crampton has been assigned to our project. A team is forming at SHA to assist us.
The first activity that needs to take place is a walk of the area. SHA is checking for information/photos to develop a map of the area. This could take ~60 days or more.
The second activity (can run concurrently) is the background study. Parking – what we have/what we need. Utility poles – who owns them/how many are there. Trees – do any need to be removed? Traffic operations – during construction. Sidewalks – what shape are they in/ADA issues. History – do we need to highlight anything in town? Signage – what do we want?
SHA will get permission from each owner to access his or her property to perform any work.
Utilities – do we want them buried? (~$200 per linear foot cost) or bundled? CAUTION: we need to know if we are going underground with the utilities before the design begins. If we bury - no trees can be planted on top.
Dept. of Public Works – Al Hudak – will deliver the site plan for the sewer to SHA. Sewer line is relatively new – 1968.
Wells – need inventory.
Underground storage tanks – NEED to know UP FRONT as these will STOP the project.
Inventory and Surveys of the area take ~ 6-9 months to complete.
Walk through – Task Force function. We have the ”sense of the community”. As we do the walk through with the SHA we need to tell them anything we know. During the walk through we will look at any unique features, drainage, history. SHA will coordinate with the Maryland Historic Trust.
Will do a separate informational mailing to the Route 180 property owners (and the four on Lander Road affected).
Jefferson Community will have the final say on what we do with this project. Things to consider – County sidewalk ordinance. Bike Path – is there any liability to the homeowner?
Liability for the project work will lie with the SHA, not the task force members, as this is a State Highway Administration project.
Wish List Discussion: Add to wish list: Move entrance to the fire station/community center. Very difficult traffic area with the off ramp from Route 340 and the entrance to the Amoco on either side. Mary will reorganize the Wish List into a format that follows the SHA project elements of pedestrian environment, drainage, traffic flow and safety, landscaping/historic character, utilities, and maintenance.
Next meeting/activities: Streetscape booth at the Jefferson Carnival - July 31st – August 5th. Meeting, Thursday, August 17th 7 p.m. Engineering walk through – Friday, August 25th. Meet at the Community Center at 1 p.m. (Rain date September 8th, 1 p.m. – will use call tree to inform if needed.)