Minutes from the February 28, 2002
Meeting of the Jefferson Streetscape Task Force:

Held at the Jefferson Community Center, 7:00 pm.

In attendance: Ben Ahalt, Mike Boyer, Jim Carpenter, Joe Dade, Gene Keller, John Leslie, Mary McCormack, Dave Phillips, Brick Remsburg, Rosemary Rosensteel, John Satterfield, Mike Summers and guest Birch Hotz.

Jim Carpenter called the meeting to order at 7:05 p.m.

Rosemary Rosensteel introduced Birch Hotz, a founder of Frederick County Landmarks. Rosemary explained that Ms. Hotz had been involved in the saving of Schifferstadt and was currently working on the Betty Cramer House.

Agenda was approved.

Minutes from the January 24, 2002 meeting were approved as written.

County (FCBOCC) Liaison: Rosemary and Mary attended the February meeting of the Frederick County Historic Preservation Commission (HPC). There were some good questions and concerns from the members. Rosemary felt that the group would not only endorse our project, but would assist us in writing the resolution and would attend the meeting of the County Commissioners as a show of support. Rosemary will get us on the agenda ASAP, probably April or May after she hears from the HPC following their March meeting.

John gave the opinion that their may be a concern of consistency and sameness in the design, however it still looks better than the current conditions in town.

Old Business: Methodist Church Fence: Dave was unsure why this item was on the agenda and explained that the SHA was continuously working on the possible historic elements in town.

Concept Planning: Dave explained that after a cost analysis, it was determined that the sidewalk down Lander Road connecting Route 180 sidewalks to the Ruritan Center could be funded under a sidewalk retrofit and thus taken out of Streetscape. The benefit would be that this sidewalk project was looking good for the 2003-2004 time frame. He explained that once we get to the Design Phase, it could take approximately 18 months to complete. Funding is dictating much of this at present. Next Fall's funds were the earliest funds for design that the Jefferson project was eligible for. So, construction would begin at the VERY EARLIEST in the Spring of 2004 if everything went perfectly. Dave explained the checklist to Birch. He also went over where we are now: refurbishing existing sidewalks, putting telephone poles into green space, adding sidewalk, improving drainage through town, ditch improvements to the North end of town, signal improvements and pavement improvements perhaps to full depth. Gene asked if we could pull the work to the ditch at the north end out of this project. The answer was no as there are no other funds that exist to fix it. It helps our project to have it included because it improves our safety rating on the checklist.

New Business: Discussion regarding getting in touch with the folks that are familiar with the historic aspects of the community and perhaps creating an actual Historical committee within the Streetscape project. Discussed how to bring the community together in consensus and perhaps partnering somehow with Birch's group.

Discussed some basic project questions and quality assurance procedures (see attached list). Dave introduced a new booklet that has been produced that answered many of our questions.

It was mentioned that it was possible that the SHA would pay now for light fixtures, but that Ruritan would still have to take care of the maintenance. How likely this would be for Jefferson was in doubt however as we already have a system of lighting in place.

A discussion of meeting reminder calls and emails was next. Mike Boyer, Mike Summers, Rosemary and Jim all volunteered to split the group up to handle this monthly task.

Next meeting: Thursday, March 28, 2002.

Adjourned.