Minutes from the February 24, 2005
Meeting of the Jefferson Streetscape Task Force:

Held at the Jefferson Community Center, 7:00 pm.

  1. Call to Order

The meeting was called to order by Jim Carpenter at 7 p.m.  It was noted that our first winter snow storm may keep members from attending.

  1. General introductions of everyone in attendance & missing

In attendance:

  Jefferson Residents   SHA and Contractors

Jim Carpenter, Jefferson Ruritan Club

> David Phillips, MDoT, SHA

Ben Ahalt, affected property owner and Jefferson Ruritan Club

> Mark Crampton, MDoT, SHA

Brick Remsburg,  affected property owner and Jefferson Ruritan Club

> Patrick Minnick,  MDoT, SHA

Dave House, Jefferson Ruritan Club

> Greg Filar, Nolan Assoc.

Maurice Hoffmaster, affected property owner, also representing Jefferson United Methodist Church

> Bob Fisher,  MDoT, SHA

The following people could not make the meeting and have expressed an interest in participating in the task force:  John Sutterfield, Adrianne Summers, Mike Summers, Mike Boyer, Gene Keller, Tony Poffenberger.

The Task Force is open to new members.   Nominations are open for all elected positions specified in our Methods Of Operation.    See item 9 of this agenda.

  1. Additions & approval of the agenda

Jim suggested adding an item for announcements.  The agenda was approved as amended.

  1. Announcements

Jim announced that the web site for the Jefferson Streetscape project has been updated. The URL is http://JeffersonMd.net/Streetscape.  The web site contains a calendar (listing of all past and future meetings), a list of contacts (members, state and local officials, and contractors), and meeting materials, including the minutes of all meetings and the proposed agenda for the next meeting.  It is a sub web of JeffersonMd.net ( http://JeffersonMd.net ).   It can be reached from the Jefferson, Md. web site  and the web site of the Jefferson Ruritan Club ( http://JeffersonMd.net/Ruritan )  

  1. Introductory Remarks - Robert Fisher

Mr. Fisher reviewed the the objectives and history of Jefferson Streetscape.  Phase 1 was started in the spring of 2000 and ended in February 2002.  Due to budgetary constraints, phase 2 was shelved for several years until the governor and local legislators made it a priority.  The legislature raised the money for funding priority projects last fall.  (See Gazette story.)  However, specific projects still need to be allocated by the legislature and this is expected before the legislature adjourns in May.  Meanwhile, his staff is initiating work on phase 2 out of unspecified funds for this year with the expectation of funding approval by the legislature before the end of May.

  1. Project Concept Overview  -  David Phillips & Nolan & Associates

David Phillips (SHA) and Greg Filar (Nolan Assoc.) reviewed the concept diagrams which were displayed on the table.  The plans cover construction work from the school to Jefferson Auto Repair and some along Lander Road to the Jefferson Ruritan entrance.  Construction work involves grinding and overlaying the road surface, installing new sidewalks and curbs with parking spaces and some green spaces.  The major technical problems are drainage, safety, and right of way.

  1. Project Funding & Schedule - David Phillips

    David explained the project milestones.  The first milestone, called PI for preliminary investigation, corresponds to the completion of 30% of the design work.  At this point, the designs will be reviewed by state officials, the community, and property owners.   The PI milestone will be scheduled for this spring.   The second milestone corresponds to 90% completion and involves a final review of the plans, specifications, and estimates before advertisement for bids.  The second milestone is likely to occur this fall.

  2. Task Force Roll & Where we go From Here - David Phillips

    The main role of the Task Force will be to serve as the liaison between the community and the SHA which involves getting the information to the community, noting any problems and issues, and referring them to the SHA project manager for resolution.  David and Bob stressed the importance of the task force, especially in view of the fact that we have no municipal government.  Bob indicated that this may work to our advantage as other local projects have been set back following the election of new officials with new agendas.

    Brick suggested we have a public meeting in May, preceded by an introductory announcement to the community.  There was general agreement.  Bob Fisher will draft an announcement which will be sent to the task force for distribution.

    Jim expressed a concern about the capabilities and motivation of the task force and who will step foreword to carry the load.  It has been three years since we last met and tonight's turnout is low.  There was general agreement that the weather was probably the cause of the low turnout.  David House, the current president of Jefferson Ruritan, offered to sponsor a proposal to Ruritan to make a special committee for streetscape.  This should help to spread the load and to keep the project visible. 

  3. Plan election of new officers

    Nominations are open for all elected positions specified in our Methods Of Operation, namely, president, secretary/treasurer, and chairpersons of the following standing committees: publicity, communications, database, and MDOT liaison. 

    Submit nominations to Jim Carpenter (301-371-5273) or Ben Ahalt (301-473-5823). 

    Elections will be held at our next meeting.

  4. Next Meeting

    No date was set for the next meeting.  Announcements will be made on the web site and through Ruritan.